Administrative Assistant
Permanent part-time position subject to six months’ probation
The Irish Catholic Bishops’ Conference wishes to appoint an Administrative Assistant to support the work of the Council for Vocations of the Irish Catholic Bishops’ Conference. The role of the Council of Vocations is to promote vocations to the diocesan priesthood on the island of Ireland.
Reporting to: The Chair of the Council for Vocations
The successful candidate’s duties will include:
- Maintaining and updating the Vocations Office’s website using WordPress
- Developing and implementing social media strategies to promote vocations on platforms such as Facebook, X (formerly Twitter) and Instagram
- Maintaining accurate records and files and compiling research data
- Time/diary management
- Organising correspondence and following up on pending matters
- Responding to urgent requests
- Organising meetings, events and workshops
- Assisting with the preparation of documents for Council meetings, attend same to take minutes at meetings and typing up same for circulation
- Coordinating and booking travel arrangements
Essential criteria:
- A minimum qualification at NFQ level 6, or equivalent; OR
a minimum of 3 years’ experience working in a busy office environment
- A full range of secretarial skills with a high level of computer literacy and familiarity with all Microsoft Office Suite products, including Word, Excel, PowerPoint and Outlook
- Experience in Social Media platforms and Digital Marketing
- Practical working knowledge of WordPress application
Criteria may be enhanced to facilitate short-listing
The successful candidate will also have:
- Good interpersonal, organisational, planning and time management skills
- An ability to maintain confidentiality and deal effectively with enquiries
- A keen eye for detail, be self-motivated and have an ability to work on their own initiative, and as part of a team
Desirable criteria:
- A knowledge of the organisation, mission, ministry and respect for the ethos of the Catholic Church
- A qualification in Theological studies
- Evidence of involvement in parish work
Location:
The successful candidate will be located in the offices of the Irish Catholic Bishops’ Conference, Columba Centre, St Patrick’s College, Maynooth, Co Kildare. The employer provides a hybrid working policy.
For further details of job description click on Job Description for post of Administrative Assistant with the Council for Vocations
Applicants should send a CV and covering letter with any additional relevant information to:
Chief Operating Officer, Irish Catholic Bishops’ Conference, Columba Centre, St Patrick’s College, Maynooth, Co Kildare W23 P6D3; or via e-mail to [email protected]
Closing date for receipt of applications: 4.00 pm on Thursday, 23 January 2025.
